The modern agenda for the modern organization
“So, what have you done this week, to support our purpose?”
Your opening question is the anchor point for your dialogue the next hour. Meaningful work and value-creating tasks are a vital item of the modern workplace (albeit not without business value and revenue). Starting the meeting with that question strengthens your direction, your identity, and your transactional work. See also the so-called Impact Stories, that are a great frame for describing your activities. And this blog post on how to find and activate your organizations why.
“News about people: John became father last night. Amy got promoted. Jim is on vacation.” etc.
This is followed by a session where everyone shares their reflection of the week that went:
“On a scale from 1 to 6, how was your week – and why?”
This creates a huge change to the meetings, with introduction of a human-centric “measurement”. Each team member shares their index and a reflection on why the week was fantastic, mediocre, or shitty. Everybody gets insight into the personal experiences of colleagues. We in Bloch&Østergaard uses a three-question approach: “How happy are you with your relationships? How happy are you with your results? How happy are you with your workload? And please add a comment.”
Time for “The state of the nation”, that is, news and information from management and from those that focus on the business, the market, the customers, technology, etc. This should be handled in less than 10 minutes.
Then, your department Kanban board, with walk-through of progress on the relevant activities (What was planned this week, what did we work on, what did we finalize – and what did we not succeed with, and why) and with agreement of next weeks activities from the backlog.
Last item is the classic financial overview and business KPI’s. They DO still have a place, just in the end of the meeting.